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How to Apply for Google for Nonprofits – the Comprehensive Guide

June 26, 2017

This is the second post in a series about Google for Nonprofits. In this installment, we’ll be going through the step-by-step instructions to apply for the Google for Nonprofits program.

If you’re still curious about Google for Nonprofits and want to know what it can do for you, check out the first post in the series.

If you’re confused about the Google for Nonprofits application process, check out G4NP Concierge.

1. Before you begin…

  1. Make sure you have 501c3 status.
  2. Review the eligibility requirements to ensure you’re not on the list of ineligible organizations. Use the form below to see if your nonprofit is eligible.
  3. Ensure your mission statement can be easily found on your website. Google uses it to determine your eligibility.
  4. Log in to an appropriate Google account before you start the application; it will be linked to your organization’s application. You can add other linked accounts later.

 

Find out if you’re eligible before you apply

I’ll send you a spreadsheet of eligible nonprofits

 

2. Get a TechSoup Validation Token

The TechSoup page for registering or returning nonprofits

Google now requires all nonprofits in all countries to be registered with TechSoup. What is TechSoup? It’s an international affiliation of organizations that provide verification of nonprofit status and free & discounted software to member nonprofits. It’s completely free to join, but there is a waiting period of up to 10 business days. Here’s how to go about it:

  1. Begin here and select the country your org is registered in. Click Enter
  2. On the next page, click New to Techsoup.org? if you don’t have an account yet, otherwise click Already a Member to view your validation token
  3. Click Register Your NGO to Get Validated on the popup screen
  4. An application screen will appear. On the first page:
    1. Fill out the appropriate information and click Continue >
  5. On the second page:
    1. Select your organization’s status
    2. Input your EIN. You can find it by searching your org on Guidestar in the US, and on Guidestar partner sites internationally.
    3. Click Continue
  6. On the third page:
    1. Select your organization’s type, based on its primary mission. This is only for TechSoup internal use.
    2. Add your organization’s contact information and budget
    3. Click Continue
  7. Verify your organization’s information on the next page, and click Register This Organization
  8. The following page will display an “assocation code” and a notification that your application was submitted. Your association code is NOT your validation code. TechSoup will email your validation code to you up to 10 business days after you submit the application; they have to confirm you’re registered as a 501c3 with the IRS before sending you the code.

 

3. Fill out the application

Google for Nonprofits Application

Once TechSoup has confirmed that they’ve validated your organization, they’ll email you at the address you provided during sign-up. The validation code will look something like [email protected] Now you’re ready to do the “real” application and get a bunch of free stuff from Google! Just follow these steps:

  1. Begin here and select your country
  2. On the first page:
    1. Check the boxes to certify you meet the requirements
    2. Enter your TechSoup Validation Code.
    3. Hit Continue
  3. On the second page:
    1. Fill out your organization’s contact info, website and mission statement
    2. Fill out your contact information.
    3. Select your communications preferences and “where did you hear about us”
    4. Click Submit application

 

4. Wait for a response

Google for Nonprofits Dashboard

After you click “Submit application” you should see a screen that says something like “Application received”.  Google states that most applications will be processed in 10 business days, but I’ve seen some accepted in as little as 24 hours.

Conversely, Google might require more information from you, so keep an eye on the inbox of the email you used to apply. You can log into your Google for Nonprofits dashboard at https://www.google.com/nonprofits/ at any time to check the application status.

If your application was rejected for any reason, send me a message and I will happily help you.

Otherwise, congratulations on being accepted into Google for Nonprofits!

 

5. Enroll in G Suite (Google Apps)

G Suite application

Unfortunately, getting accepted into the overall Google for Nonprofits program is not the final step. You’ll need to apply to each program that makes up Google for Nonprofits as well. Luckily most aren’t very complicated.

We’ll start with the application for G Suite, the enterprise version of Gmail and Google Docs. If you’d like to know more about G Suite Nonprofits Edition, check out this post.

  1. Sign up for G Suite here if your org doesn’t have G Suite already. If you do, you’re one step ahead!
    1. Fill in your contact information on the first page, hit Next
    2. Select Use a domain I have already purchased, unless you need to buy a domain.
    3. Type in your domain and hit Next
    4. Create your personal G Suite account at your organization’s domain.
    5. Hit Accept and Sign Up
  2. The next page will say “there’s only a few more steps!” but don’t let it confuse you. You just need to verify your domain. You can find specific instructions for your domain host here.
  3. Once you’ve verified your domain, Sign in to the Google for Nonprofits portal
  4. Click the Sign Up Now Button
  5. Click the Enroll button beneath the G Suite for Nonprofits product on the “Enrollments” page in your account
  6. Fill out the application along with your verified domain, and click Enroll

Once you apply, Google will get back to you within 3 days on next steps, or simply confirm your account.

 

6. Enroll in Google Ad Grants (AdWords)

Google Ad Grants Application

Next to G Suite, Ad Grants is probably the most useful of the programs, but also the most complicated of applications. Pay attention closely to these steps so that Google will accept your application.

NOTE: During this process, ignore requests to enter your billing information. Doing so will disqualify you.

  1. Create an Adwords account, beginning with this specific link
  2. Add US Dollar as your currency, regardless of where your nonprofit operates
  3. Click Save. You may need to re-sign-in or create a new account afterwards
  4. Click Create your first campaign on the left7
  5. Choose the following settings for the campaign
    1. Type: Choose Search Network only.
    2. Networks: Uncheck the box next to “Include search partners”.
    3. Locations: Choose where you want your ads to show.
    4. Languages: Choose what languages you want people who will see your ads to speak.
    5. Bid strategy: Click I’ll manually set my bids for clicks.
    6. Default bid: Choose $2.00 USD or less.
    7. Budget: Choose $329 USD or less. You will have $329 USD to use across all of your campaigns. If your budget isn’t displaying in USD, you’ll need to create a new account in USD
  6. Skip the “Ad extensions” section and click Save and continue

In this next sub-section, you’ll be adding Ads and keywords to your account. Google requires you have one ad in the account to apply. Don’t worry about making the best ad ever, but they’ll reject you if you have irrelevant dummy text. Just write something plain and informative off the top of your head and move on with your life.

  1. Choose at least one keyword (like “animal rights nonprofit”) for your ad to display on under Keywords
  2. Click Continue to ads
  3. Add the destination URL for people who click your ad. (Home page works fine)
  4. Write the text of your ad. If you’re really stumped, check this article
  5. Click Save
  6. Click Save and finish
  7. Click Save and finish again. DO NOT ADD BILLING INFORMATION

Now that we’ve made your Adwords account, now we need to apply to have Grants added to it:

  1. Starting from your Google for Nonprofits Dashboard, sign in and click “Enroll” under to Google Ad Grants
  2. Enter your Google AdWords customer ID in the form, you can find it here
  3. Click Enroll

That’s it! Again, Google should get back to you in 1-3 days. Ad Grants is typically where people get rejected by Google. If you’ve received a rejection notice, or are confused about applying, send me an email at mail@jasonjensen.co .

 

7. Enroll in Youtube for NonprofitsYouTube for Nonprofit Donation Cards

Youtube for Nonprofits gives you access to special promotional features, such as promotional cards, which are video annotations that prompt viewers to donate. You can find out more about this feature here. The process is super-easy, so there’s no reason not to add them to your videos! Assuming you already have a YouTube channel, here are the steps to apply:

  1. As with the other programs, Sign in to the Google from Nonprofits portal
  2. Click Enroll underneath YouTube for Nonprofits
  3. Enter your organization’s YouTube Channel ID and complete the form
  4. Click Enroll

And that’s all! Google will get back to you within 3 business days.

 

8. Enroll in Google Maps API Grant

This feature of Google for Nonprofits gives you advanced capabilities to integrate Google Maps with your organization. It’s particularly useful if your organization is building an app and you need a map feature; I’ve cataloged a few different ways to use it in this post.

  1.  Sign in to the Google from Nonprofits portal
  2. Click Enroll beneath Google Maps API Grant

And presto! Your application will be automatically approved and you’ll be able to start using the API.

 

9. Enroll in Google One Today

Google One Today Screenshots

One Today is a stand-alone app for Android and iOS, run by Google, that gives users suggestions of nonprofits to donate to. There’s no clear number of how many people give through the app, but it can’t hurt to get some free money! Applying is as easy as clicking two buttons:

  1.  Sign in to the Google from Nonprofits portal
  2. Click Enroll beneath Google Maps API Grant

Bam! Google will automatically approve you for One Today. You can visit the One Today portal to create the profile and projects that will appear in the app. If you’d like to know more about Google One Today, check out this post breaking down all of its features.

 

That’s all, folks!

I hope that this post will make the application process much simpler for you. If it still seems like a daunting task, enroll in G4NP Concierge. It’s a comprehensive service that will get your nonprofit accepted—guaranteed—or your money back.

If for some reason Google rejects your application, or you have any questions, send me an email with this form and I’ll get back to you within 24 hours!

 

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