People love the familiar Gmail interface, but using Gmail with your own domain isn’t free, and resorting to firstname.lastname@example.org isn’t very professional.
For a long-term solution, I recommend signing up for Google for Nonprofits. It’s free and made to handle enterprise-level IT needs. I can even send you a spreadsheet to tell you if you’re eligible. Just complete this form here:
Know that if you want to switch later, it will be a pain in the butt to transfer all your emails to Google for Nonprofits. But if you just need a fix for the time being, here’s a quick workaround to use gmail with your own, custom domain.
Basically, you’ll just forward all the mail from email@example.com to a Gmail account, and change a setting so outgoing mail says firstname.lastname@example.org too. That’s it! So let’s jump right in.
1) Create a Gmail account
You probably already have a Gmail account, and you could use it for your nonprofit’s email, but just like finances, it’s best to keep business and personal separate. It will make things a lot easier down the road if you upgrade to Google for Nonprofits.
Here’s how to make the account:
- Visit the Gmail sign-up page and pick a new email address. email@example.com usually works well.
- Follow the rest of the steps to create your account, and sign in.
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2) Create your custom email and forward it
Chances are, your web host also includes email hosting, or at least email forwarding1. If you’re hosted by GoDaddy, 1&1, Bluehost or Hostgator, you definitely have email hosting. Below are the instructions for each of those hosts.
If you use a different host, look at the Hostgator instructions–chances are your host uses the same interface.
3) Enable Gmail to send as yourdomain.org
This step will allow you to send email from Gmail as firstname.lastname@example.org using SMTP settings. If your host does not provide an SMTP server, you can use Gmail’s.
- Login to Gmail and click the gear, then Settings
- Click Accounts and Import, then Add another email address in the Send mail as section
- Enter your name and email@example.com, click Treat as an alias and then Next Step
- Enter the SMTP server according to your web host.
- Username will be firstname.lastname@example.org
- Password will be the password of that email.
Gmail / No SMTP
5. Click make default next to email@example.com
That’s it! You now have Gmail with your own domain for free!
Test out your new set-up by emailing firstname.lastname@example.org to see if it arrives in Gmail. Then send a friend an email from Gmail to confirm outgoing mail works.
If you have any issues, comment below and I’ll do my best to fix them with you.
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- If your host doesn’t provide mail forwarding, use this tutorial.
- If you don’t know your servers hostname, go to your cpanel. On the left side you will see a section called stats. Click the expand stats link if it is present. The hostname will be shown in the list of stats.
- If your Gmail uses Two-Factor Authentication, you’ll need to create an app-specifc password for Gmail. To do so, follow this tutorial.